Email is the tip of the iceberg. The rest — the domain, the people, the information, the continuity — is underwater. That's where the real work happens.
5 areas managed by CODALE
The price isn't based on hours worked, but on having someone permanently take care of your company's important digital side. It grows with the number of users, meaning more accounts and access to keep under control.
Google Workspace is the business version of Gmail: same familiar experience, but on your own domain (name@yourcompany.com), with Drive and Calendar included. You buy one licence per person, directly from Google, monthly, at their price — CODALE doesn't sell licences. It's the first step; only after do we come in and configure everything.
See official Google pricing →We create accounts, configure the domain, get email up and running:
Google Workspace is the business version of Gmail: same familiar experience, but on your own domain (name@yourcompany.com), with Drive and Calendar included. You buy one licence per person, directly from Google, monthly, at their price — CODALE doesn't sell licences. It's the first step; only after do we come in and configure everything.
See official Google pricing →You already have email, but not on Google Workspace — we move what you already have:
The final price is confirmed before migration starts, after we check the source and the volume of data.
What migration includes:
Google Workspace configuration, domain configuration (so your proposals land in the Inbox), email and folder migration, device configuration, final check.
Add-ons for more complex migrations:
You already use Google Workspace — we take over the existing infrastructure, verify it, secure it, and take on its administration:
The price includes the full handover and verification. If we find anything out of the ordinary, we tell you before continuing, and we agree on the cost together.
A user means one person with an active email address — not a device, not a licence.
Multiple domains: if we manage several domains for the same company, each domain is calculated separately, based on its own number of users, using the table above. For example: a primary domain with 8 users is €99/month, and a second domain with 2 users is another €49/month — a total of €148/month for the two domains.
The pricing tier is checked once a month, on the first day, based on the number of active users at that moment. If you add or remove users during the month, the price stays at the current tier until the start of the next month — the same rule applies in reverse, if you drop below a tier.
What's included, no separate invoice:
Google Workspace backup
A service separate from the permanent administration. We activate and manage it for you.
For example, for a company with 7 users: €70/month for backup. The price above is everything you pay for this service.
Website backup
If your company's website needs a backup, we can set it up through the hosting service. Activation and configuration are done once, and the recurring costs of the service are the hosting provider's.
Some work isn't part of the monthly administration and doesn't happen every month. When it's needed, it has a separate price, agreed before we do it. This includes things like registering or renewing a domain, activating new hosting, special configurations, or additional backups.
Each is quoted separately, before it's done. Routine work is already part of the permanent administration, at no extra cost.
Not sure what fits you? Let's talk — free, no commitment.
When you create the address name@company.com, you also create a user who can have access to calendar, documents, apps, and company information.
That's where the important questions come from: what does it have access to? What happens when they leave the company? Who keeps the information? How do you revoke access? That's why, when we manage the email, we end up managing everything around it too.
Where things usually slip
| Google Workspace | CODALE | |
|---|---|---|
| Role | Provides the platform | Manages how your company uses it |
| What it offers | Email, Drive, Calendar, Meet (for video calls), Office tools equivalent to Word, Excel and PowerPoint | Configuration, ongoing administration, security |
| Licences | Sells licences, directly, monthly | Doesn't sell licences, no markup |
| Your company | Doesn't know your organization | Knows how your company actually works |
Tap each area for details.
People joining and leaving the company
When someone new joins, we create their address, set up access, and connect them to what they need to work. When someone leaves, we lock access, keep the company's information, and transfer what needs to be kept.
No forgotten accounts. No access left active after someone leaves.
The domain and security
We handle the things no one in your company should have to check daily: the domain, where your website is hosted, security certificates, and account protection. If the domain needs renewing, the certificate needs changing, or a configuration issue comes up, you don't need to remember it. We keep the configuration documented, so it doesn't all depend on one person's memory.
The important things stay functional and protected.
Email and communication
New addresses, aliases, groups, forwarding, setup on phone and laptop, delivery or spam issues.
Email has to work without becoming a problem on your desk.
Company files and information
Shared documents and files stay accessible to the team — and stay the company's, not a single person's. When an employee leaves, the information doesn't leave with them. We also handle backups, so important information can be recovered whenever needed.
The company's information doesn't live in one person's memory or laptop.
Continuity
Continuity isn't an extra service. It's what happens when the other four areas are managed correctly. The domain doesn't expire. Certificates don't expire. People who leave don't keep access. Information doesn't disappear along with a person. None of this depends on one person's memory.
We don't wait for something to break to find out how it was set up.
Before migrating, we check what needs to move and confirm the result once it's done. If a message identified in the pre-migration audit still goes missing, we redo the full migration at no cost, plus 3 months of free administration.
If the administration doesn't meet your expectations in the first month, we refund the first month in full.
Applies during support hours, through the agreed contact channels. If we miss this response time 3 times in a month, you get a 50% discount on that month's invoice.
If you want to leave, you already have everything you need: Google Workspace, the domain, and hosting are all in your name. You don't need our approval. We'll leave you the configuration documentation and make sure your passwords are up to date, and we just ask that you let us know 30 days ahead.
Access to company data is limited to what's necessary to administer the service, and follows the applicable contractual obligations.
CODALE is not:
We handle the digital side that starts from your company's identity and domain — email, accounts, access, security, and permanent administration. Not the physical equipment in your office. If you need that side covered too, we can recommend someone trustworthy.
True. Google Workspace works without us.
But Google doesn't take care of your company.
When you hire someone, who creates their account? Who sets up their access? When they leave, who makes sure access is closed and the data stays with the company? Who notices an important email landing in Spam? Who checks the licences, security, and domain settings?
You can do all of this yourself. The problem is you have to remember to do it, know how, and be available when it comes up.
We take on that responsibility. Every month, we make sure your company's email system and domain are managed, secured, and working — even when, from where you sit, "everything's fine."
You're not paying for Google Workspace to work. You're paying CODALE so you don't have to be the one dealing with it.
Yes. CODALE can work alongside your IT provider — we handle the domain, digital identity, and Google Workspace administration, while your IT provider keeps managing computers, the network, and physical office equipment. Different areas, no overlap.
We go over your current setup and what the company uses.
We check the domain, the users, and the information we need.
We configure, migrate, or take over the service.
We verify the result and take over ongoing administration.
Not because you did anything wrong — but because your company's infrastructure shouldn't depend on a single person. We take it over and manage it permanently.
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